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Storage management: With POP3, emails are typically downloaded and stored locally, which allows users to have more control over their email storage.

This can be particularly useful for users who travel frequently or have limited internet access.

Offline Access: POP3 is designed for offline access, meaning that emails can be downloaded to a local device and accessed even when there is no internet connection.

There are several reasons why someone might consider changing from IMAP (Internet Message Access Protocol) or MAPI (Messaging Application Programming Interface) to POP3 (Post Office Protocol 3). Reasons to Change from IMAP/MAPI Account to POP3 This post will show you how to change your Outlook’s IMAP/MAPI profile to POP3 without losing any of your mail items. There is a step-by-step approach for changing your Outlook email profile from IMAP/MAPI to POP (POP3) to avoid data loss in case you have been using Outlook with IMAP for some time and want to move or migrate to POP3 mail server. Learn More- What Is an Offline Outlook OST File Outlook creates an offline storage table (.OST) file or local cache for IMAP. Outlook creates a local PST file to store emails and other mail items when you set up a POP3 email account. Any modifications you make to your IMAP email account are synchronised between your local computer and the mail server.

The emails are not removed from the server after synchronisation. IMAP users, however, can access the same emails from different devices, unlike POP3 users.

But because it also keeps all of your emails and mail items on the server, additional storage is needed. Your recent mail items are kept locally on a machine through IMAP. One of the most used email retrieval methods for obtaining emails from the mail server is Internet Message Access Protocol, or IMAP. As a result, the protocol is suitable for users who access their emails on a single device, like a PC or laptop. Users cannot access the same emails on different devices because there is no synchronisation. POP3 enables users to receive emails from the server on a single device and then deletes the emails from the server’s Inbox folder. POP3, also known as Post Office Protocol 3, is the latest version of the email retrieval Post Office Protocol (POP), which was first established in 1985 to receive emails from the mail server. Learn about the two messaging protocols in this article, along with the methods to properly change from IMAP/MAPI account to POP3 email account without losing any mail items. Email clients like Outlook use these Message Accessing Agents (MAA) to access emails and other mail items from the mailbox server. There are two different methods to access emails: POP3 and IMAP/MAPI.